Proposal Manager

Status: Open Until Filled

Position Title:  Proposal Manager

Department/Location:  Business Development /Oklahoma City, OK (Remote)

Status: Regular/Full-Time (Exempt)

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Primary Function:

Long Wave Inc. (LWI) is currently hiring for an Experienced Proposal Manager to join the Business Development and Capture Team, located in Oklahoma City, OK (Remote). They will lead and manage the development of high-quality, compelling, and compliant proposals in support of U.S. Department of Defense (DoD) contract pursuits. The Proposal Manager will work closely with Capture Managers, Business Development, Engineering, Contracts, Finance, and other key stakeholders to ensure proposal efforts align with LWI growth objectives and meet customer requirements.

Essential Responsibilities:

  • Lead assigned proposal efforts from pre-RFP planning through final submission, ensuring compliance with solicitation requirements and LWI processes.
  • Define proposal outlines, responsibilities, schedules, and milestones, including color team reviews, gate reviews, and final delivery.
  • Facilitate proposal kick-off meetings with functional leaders; provide a clear outline and set the vision for: proposal plans, schedules, milestones, assignments, reviews, delivery and post-delivery criteria.
  • Support development and integration of win strategies, themes, and messaging to differentiate LWI.
  • Direct and participate in writing, editing, and content development, including executive summaries, technical narratives, and management sections.
  • Conduct regular proposal progress status meetings, meet one-on-one with proposal stakeholders and maintain the proposal schedule; proactively identify, communicate, and mitigate risks
  • Ensure integration of win themes, discriminators, and customer hot buttons into proposal content.
  • Build and maintain tools such as RFP shred files, compliance matrices, SharePoint sites, and schedules.
  • Oversee final proposal production, including editing, proofreading, publishing and delivery.
  • Organize and conduct lessons-learned sessions to improve future proposal efforts.

    Job Requirements:

    Basic Qualifications:

  • Bachelor’s degree in business, communications, marketing, English, or related field.
  • Four (4) or more years of experience in proposal management, business development, or related field; or equivalent combination of education and experience.
  • Strong proposal management, organizational, and project management skills.
  • Persuasive written and verbal communication skills, including proficiency in grammar, punctuation, spelling, and formatting.
  • Experience communicating, writing for and briefing senior level executives and customers.
  • Strong interpersonal skills and ability to develop, nurture, and maintain relationships at all levels.
  • Ability to travel occasionally for proposal efforts, customer meetings, or industry events.

    Preferred Qualifications:

  •  Experience managing complex proposals for DoD or federal government clients.
  •  Familiarity with federal acquisition process (FAR/DFARS).
  •  Experience with capture planning and business development lifecycle processes.
  •  High emotional intelligence and ability to work collaboratively across diverse teams.

    Security Clearance:

  • U.S. Citizenship required; ability to obtain U.S. Secret Security Clearance if necessary.
    Compensation:
  • Competitive salary based on experience and qualifications, as well as market and business considerations.
  • Summary Pay Range: $95,000 – 105,000
  • Total compensation (including bonuses/incentives): $110,000+
  • Comprehensive benefits package including medical, dental, vision, 401(k), paid time off, and professional development opportunities.

    Work Conditions:

  • The employee will be working in an office setting and may be required to travel occasionally.
  • Remote work may be considered.
  • Applications for this position will be accepted until August 1, 2025
  • Equal Opportunity Employer:
    Long Wave Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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